Tag: bibliographic data

“New” confusion

Observation: The word “date” is used in the facets and sort-by menu to help filter search results. It refers to publication date, although that is not specified. “New Materials” is also used, to refer to cataloging date. It is not intuitive for patrons to understand what these terms mean. Using labels like “release date” and “new to the library” may work better.

Additionally, when searching or filtering by New Materials (cataloging date), the roll-up logic means that even if a patron filters to only one format, if the work has been recently cataloged in any format, the result will still be returned. This could be very confusing. If the patron doesn’t care about eBooks and has already set a facet to limit to the format book, the results should not include entries where the selected format does not contain a new bib record. It will look like the facet isn’t working. 

Reported: 05/15/2022, updated 06/21/2022

Status: MHLS may be able to change the labels for these facets to make them clearer and more informative.

Resolution: TBD

Series titles issue

Observation: With the addition of series links in Vega, there is now the issue that publisher-specific or format-specific series names are being pulled from one bib record and shown for the entire roll-up. These series are more like collections and often apply to only one particular edition instead of the entire work. The series link should show a series name that is true for the entirety of the work, not one particular manifestation.

Additionally, this sometimes leads to a publisher series being displayed for a work and superseding the name of an actual bibliographic series. Patrons may benefit from links to both kinds of series, but they are more likely to want and expect a link to other works in a serialized story.

Not only is this inaccurate at the roll-up level, but we believe that it is not patron-friendly.

Reported: 04/11/2022

Status: MHLS has reported the issue to Innovative and is investigating whether cataloging changes can help differentiate collections from actual series.

Resolution: TBD

This book is part of the Kinsey Millhone Mystery series, but the "G.K. Hall large print book series" tag is preferred in the roll up.

Inability to show full details

Observation: The Physical Description information for some items does not show the full description. This can be an issue for things like mixed media kits, which are cut off before you can see what is included.

Reported: 1/24/2022

Status: Innovative will implement a bug fix so that subfield e of the physical description in MARC records is not hidden.

Resolution: TBA.

This physical description does not include information about the DVD part of the set

Publication date confusion

Observation: Some records display a range of dates for the publication date of a work because of the way different editions and formats “roll up” together. This is generated by including all years when editions and formats of a work were published or copyrighted, but this might create confusion in some cases, such as when patrons expect to see only one date associated with a given season of a TV show.

In Encore, the original copyright date is in brackets, which may be preferred.

Reported: 11/04/2021

Resolution: Expanding the Edition information section will show the various publication dates of a given format, including the original copyright date.

The display is different in Encore because each bibliographic record is completely separate, while in Vega, they “roll up” in order to show patrons all possible manifestations of the same work.

To display only one date, a new setting would have to be added to show only the earliest publication/copyright date (that exists in the MHLS catalog, which would not necessarily be the original date of publication) or to display both a range of publication dates and the earliest date.

Note: the label has been fixed from “publicationinfo” to “Published.”

A single season of television with a 4-year date range
A book that has been reprinted and re-issued many times
Vega screenshot
Individual publication dates for physical book editions of The Snowy Day